Run Smarter Jobs. Protect Your Profit. Grow Your Business.

YardPilot is field service software for lawn care, landscaping, concrete, pressure washing, painting and other service businesses. It builds estimates from your own costs so every quote hits your target profit margin, then runs the rest of the job: customer approval, deposit invoices, scheduling, crew checklists and photos, time tracking, invoicing and a customer portal.

YardPilot has dedicated setups for lawn care, landscaping, concrete, pressure washing, painting, roofing, cleaning, gutter services, fencing and decks, pool maintenance, pest control, HVAC, plumbing, electrical, handyman and general contracting — each with its own starter services, field measurements, inspection questions, crew checklist, AI walkthrough shot list and guided setup. Any other field service business can use the general setup and build its own catalog.

YardPilot adds up labor (wage plus labor burden), materials with a waste allowance, fixed costs such as equipment or disposal, travel, overhead and contingency, then calculates the selling price as total cost ÷ (1 − target gross margin). Every estimate shows the cost build-up, your margin, and a warning if the price falls below your target.

Markup is profit divided by cost; gross margin is profit divided by the selling price. A job that costs $500 must sell for $833.33 to earn a 40% gross margin — that is a 66.7% markup. Pricing with a 40% markup instead would only produce a 28.6% margin.

No. Prices always come from your own services, costs and settings. AI only suggests visible conditions from photos and summarizes your own records, and you approve or reject every suggestion. Photos are never treated as verified measurements; you enter or verify measurements in the field.

Yes. Customers open a secure link, review itemized line items, choose a Good, Better or Best option when you offer them, and approve by typing their name. You can require a deposit on approval, sent as an invoice the customer pays to you, and extra work goes on change orders the customer approves the same way.

Yes. Technicians see only the jobs assigned to them, navigate to the address, clock in and out, tick the job checklist and add before-and-after photos. They never see prices, costs, margins or other customers.

Starter is $59 per month, Growth is $129, Professional is $249 and Business is $449, or $590, $1,290, $2,490 and $4,490 per year (two months free). Every plan includes crew logins: 3 on Starter, 10 on Growth, 25 on Professional and 50 on Business. Extra office seats are $19 per month and extra crew seats $6 per month. Prices are in US dollars and taxes may apply.

Crew logins are included in every plan instead of billed per technician: 3 on Starter, 10 on Growth, 25 on Professional and 50 on Business, alongside 1, 3, 5 or 10 office users. You only pay for extra seats if your team grows past your plan.

Yes. Your first business gets a 3-day free trial with full access to every feature and no credit card required. After 3 days the account locks until you choose a plan; your data is kept.

Create your account, confirm your email, then pick your industry and name your business. YardPilot loads starter services for your trade, which you can edit. Enter your costs and target margin once, add a customer, and send your first estimate. Your first business gets 3 days of full access with no credit card.

No. YardPilot runs in any modern web browser on desktop, tablet and phone, so owners, office staff and crews use the same account without installing anything. You can also add it to your phone's home screen.

No. YardPilot is not a payment processor and never holds your money. Customers pay your business directly — cash, check, bank transfer, Zelle, or your own card processor or payment link — using the payment instructions you put on every invoice. You then record the payment in YardPilot so balances stay up to date.

No. YardPilot is not a payroll company and does not pay workers, withhold taxes or make direct deposits. It records crew hours from clock-ins, lets you review and approve each week, and exports timesheets you can give to your payroll provider or accountant.

Yes. Every record belongs to one business and access is enforced in the database by business and role, not just in the app's screens. Automated tests regularly try to read and change another business's data and confirm every attempt is blocked. Photos and receipts are stored privately, and accounts can add authenticator-app verification.